September 13-16, 2026 | Gaylord Opryland Resort & Convention Center | Nashville, TN

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Exhibitor Logistics Bulletin

Login to the Exhibitor Resource Center using the link & password included in your Booth Confirmation email. If you need your Booth Confirmation email re-sent please email [email protected].

EXHIBITOR RESOURCE CENTER

Badges will not be mailed in advance. Once registered, you will receive a registration confirmation email. Please bring your registration confirmation to the Exhibitor Registration desk onsite to pick up your badge.

Conference Registration/Attendee Service Hours:

  • Saturday, September 6             3:00 PM – 5:00 PM
  • Sunday, September 7                7:00 AM –  5:00 PM
  • Monday, September 8               7:30 AM –  5:00 PM
  • Tuesday, September 9               7:30 AM – 5:00 PM
  • Wednesday, September 10      7:30 AM – 12:00 PM

 

REGISTER FOR BADGES & INVITE CUSTOMER

Make sure you’ve joined and logged into the APC app!

Check your inbox for an email from APC with your individual join code – this will give you access and add you as a representative to your virtual booth.

For further questions before the event, please reach out to [email protected], or stop by one of our information booths on-site. 

OnPeak is the ONLY official housing agency for Administrative Professionals Conference. Please beware as you might be contacted by companies offering services not affiliated with the event and are offering non-existent deals. 

BOOK  YOUR HOTEL

The installation of exhibits will take place as follows: 

  • Saturday, September 6    1:00 PM – 5:00 PM
  • Sunday, September 7      8:00 AM – 10:30 AM

 

Exhibits must be moved in and set up by Sunday, September 7 at 10:30 AM.

Freeman will receive and store advance freight at their warehouse:

  • Begin Accepting Shipments: Thursday, August 7, 2025
  • Deadline to Receive Advance Shipments: Tuesday, September 2, 2025

 

Freight will be received at the venue on the following date and during the following times:

  • Accepting Shipments On-site:  1:00 PM – 5:00 PM Saturday, September 6, 2025 

 

Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors.

SHIPPING AND  LABELS

Badge Pick-up                                                                           Summit Lobby

Attendee Services                                                                     Flex C Lobby

Community Hall                                                                        Flex AB

APC Store                                                                                    Community Hall

Braindate                                                                                    Community Hall

Community Celebration                                                         Community Hall

Exhibits                                                                                        Community Hall

Meals                                                                                            Flex C

Keynote / Sessions                                                                    Ballroom 1

Conference Sessions                                                                433434 |423425 |443-444

                                                                                                       445446 | 447448

Tuesday Party                                                                              Mopop

First Aid (EMT)                                                                             Flex Level Room

Lactation Room                                                                          5th Floor Room

Wireless Internet (Wi-Fi) is available throughout the convention space.

  • Network Name: APC Event 2025
  • Password: apcevent25


If you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your booth. 

ORDER INTERNET SERVICES

Review the sponsorship opportunities available to maximize your exposure in the event.

SPONSORSHIP OPPORTUNITIES

Place your order for Convention Data Services Lead Retrieval to maximize the return on your investment! Scan attendee badges at your booth and build a database of prospective customers.

ORDER LEAD RETRIEVAL

Event Management works diligently with the facility to ensure the safety and security of all exhibitors, attendees, and the event.

SECURITY AND EMERGENCY 

MOVE-IN HOURS:

  • Saturday, September 6         1:00 PM – 5:00 PM
  • Sunday, September 7            8:00 AM – 10:30 AM

MOVE-OUT HOURS:

  • Tuesday, September 9  3:30PM – 6:00PM

INCLUDED IN YOUR BOOTH:

  • Each 10′ x  10′ booth will be set with 8′ high black back drape and 3′ high black side drape.
  • Booths 300 sqft or less will receive an identification sign.
  • Booths larger than 300 sqft may receive an identification sign upon request.
  • The booths and exhibit areas are carpeted with the existing facility carpet.
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